- Retire – The device is beyond its useful life. Usually this is something we determine by calculating the device’s life count (the total number of pages it has printed in its lifetime), or it could be that running the existing model is no longer a cost-effective option. The prints that were previously sent to this device can be directed to other printers within the fleet.
- Replace – As above, the device has reached the end of its useful life due to life count or the costs to operate it have grown too high. However, the device is critical to the local environment, so it must be replaced with a newer model.
- Redeploy – This is where the skills and experience of the analyst are seen the most. A device may seem to be uneconomical or inefficient in its current location, but if it were moved to a new location, the life of the device may be extended. Examples of this are under or over utilized devices; moving an over-utilized device to a location with lower usage levels can be very effective. Alternatively, a larger multi-function device in a low-volume area is inefficient, and when you relocate it to a higher demand area, you get better value for your equipment.
- Retain – These are the devices that were well positioned in the initial installation, are well within their useful life, and can be efficiently and cost-effectively maintained. In short, keep them where they are.
The four Rs of print fleet management
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