Compugen logo Compugen

  • Client Login
    • Case Lookup
    • Emerge Login
  • Find A Location
  • Careers
  • Blog
  • search
  • menu Menu
  • Business Solutions
  • Products & Services
  • About
  • Customer Stories
  • News
  • Events & Training
  • Contact
  • Compugen
  • Home
  • Business Solutions
    • Industry
      • Reimagine education with Compugen
      • Transformed services. Personalized patient care. Welcome to the Modern Hospital.
      • Reimagine the campus of the future
      • Technology solutions that empower retailers
      • IT Service for small & medium business
    • Datacentre & Cloud
      • Converged Datacentre
      • Cloud Computing
      • Server Virtualization
      • Enterprise Storage
      • Data Management & Protection
    • Communication & Collaboration
      • Business Communications
      • Networking
      • Wireless
    • End User Computing
      • Managing the Desktop
      • Mobility
      • Application Delivery
    • Security
  • Products & Services
    • Managed & Packaged Services
      • Managed & Packaged Services Overview
      • End User Support
      • Infrastructure Support
      • Software Management
      • Managed Print
      • Packaged Services
    • Professional Services
      • Professional Services
      • Program & Project Management
    • Support & Maintenance
      • Imaging & Deployment
      • Ongoing Maintenance
      • Staffing
    • Asset Disposal & Recycling
    • Hardware & Software Management
      • Hardware
      • Software
      • Online Lifecycle Management (Emerge)
    • Financing
  • About
    • Our Story
    • Leadership
    • Our Offices
    • Our Partners
    • Green Initiatives
    • Community Involvement
    • Awards
  • Customer Stories
  • News
  • Events & Training
  • Contact
IT Buzz Banner

Looking for a little inspiration, some ideas or trusted advice? We've got you covered.

The secret to successful print management

Posted By Tom Willshaw May 21, 2013 in green business ideas, print management solution

Want to know the secret to reducing your print management costs?

Print less.

I know, folks, this is revolutionary. For years now, we've been hearing about how organizations can save up to 30% of their print costs by actively managing their print environment. So organizations adopt cost-saving print management solutions, including consolidating single-function devices into multifunction printers, centralizing procurement for economies of scale, negotiating cost-per-page print services contracts, automating paper and toner supplies and implementing just-in-time delivery. In recent years, environmental imperatives have added urgency and broader appeal to the need for better print management, including page count reduction. Cost-cutting initiatives will be even more appealing if they also help save trees or conserve energy, reduce emissions and keep harmful electronic waste out of landfill sites. This is all helpful stuff, but it doesn't address a key underlying issue -- the volume of printing taking place across an organization. Device consolidation on its own, for example, doesn't reduce print volume. It simply moves it from one machine to another, and won't achieve the same cost savings or environmental benefits as printing less in the first place. Organizations should be exploring alternatives that reduce or avoid the need for hardcopy printing altogether, because the least expensive and most environmentally friendly page is the one that never gets printed at all. So how to print less? Here are a few ideas.

  1. Establish, disseminate and enforce print-usage policies. These can govern what can be printed, when and to which device, for example, such as making double-sided printing the automatic default on all devices.
  2. Use third-party software tools to enforce print-usage policies. Rules-based printing applications are also available to control any print job sent to a networked printer. GreenPrint software, for example, suppresses the printing of blank pages and allows banner and header pages to go unprinted.
  3. Leverage technology that supports an electronic document management environment. Instead of printing handouts for a meeting, use the scanner capability of your MFPs to digitize the content and then distribute it in via e-mail, as a link to a SharePoint or other document repository where they can access it online. Most organizations already have these content management tools and technology in place, so all that may be needed is to facilitate workflow-improvement discussions around document capture and content management as alternatives to hardcopy printing.

< Previous Article

The once-unstoppable force of selling meets the new immovable object of procurement

Next Article >

“Today, tomorrow, together”: Thoughts on the opening presentation at #ciscops13

< Back to all Itbuzz & Articles
  • twitter
  • facebook
  • linkedin
Subscribe via RSS mail Subscribe via Email

We address the bottom of the iceberg. Sign up and get relevant and timely content about our approach to business through an IT lens.

Navigation

Business Solutions

  • Industry
  • Datacentre & Cloud
  • Communication & Collaboration
  • End User Computing
  • Security

Products & Services

  • Managed & Packaged Services
  • Professional Services
  • Support & Maintenance
  • Asset Disposal & Recycling
  • Hardware & Software Management
  • Financing

Customer Stories

  • Corporate
  • Education
  • Energy and Utilities
  • Finance
  • Healthcare
  • Non-profit
  • Public Sector
  • Retail

About

  • Our Story
  • Leadership
  • Our Offices
  • Our Partners
  • Green Initiatives
  • Community Involvement
  • Awards

Careers

  • Working at Compugen
  • Current Opportunities

Contact

  • Find A Location

News & Articles

  • Find A Location
  • Awards

Client Login

  • Case Lookup
  • Emerge Login

Industry

  • K-12 Education
  • Healthcare
  • Higher Education
  • Retail
  • SMB

Connect With Us

  • twitter
  • facebook
  • linkedin
IT Buzz
  • Privacy Policy
  • Accessibility
  • Terms & Conditions
  • National Master Standing Offers (NMSO)

©2021, Compugen Inc. Website by Caffeine Creations.