Frustrated by remote print? (let's talk about how to make it easy)

Regardless of whether your workspace is home or at the office, the need to have a connected, secure and productive environment remains.

In the conversation about remote work, print is often the last topic – but paper continues to play a fundamental role and print and paper workflows continue to be essential.

The question – how to provide that seamless, in-office experience at home – and keep security in check.

Security for print?

Yes. In a global security study by Quocirca, print was identified as a top 3 security risk for CIOs in 2021.

Unfortunately, print security is no longer a topic that can be ignored. When a printer is hacked, it can open doors into the network – regardless of whether it’s at the office or in a staff member’s home – and that leaves you, and the organization vulnerable.

And what about making printers work effectively? Toner, ink and paper are a regular requirement. As are the workflows that make print work. Unless addressed specifically, the experience for at-home print is inefficient and frustrating – often leading to increased calls to your help desk and unhappy staff.

Download a FREE Print Security Toolkit for an IDG whitepaper and e-Guide on the overlook print security risk. Click here.

Let's Talk Workflows

Let’s talk workflows. For those working from home, things that are automated in the office are now manual processes.

As an example, let’s compare digital document signing and scanning – an essential process in our digital world. Without automated workflows, a staff member whose role is to review, sign and submit a contract must now print the contract, manually fill it out, scan it back to their devices, and then email or upload it into an application. Not only time-consuming but also a task that may be relegated to “later” despite time sensitivity.

With modern digital print workflows, there are dozens of productivity-based apps that allow your staff to scan and upload with the touch of a button. Add in an advanced multi-function printer such as those from HP and you can create custom workflows, scan to a server, print from USB or even integrate with third-party apps such as Dropbox, SalesForce and SharePoint. The best part? Security – no exposure of sensitive data through emails or hard drives.

Now that we’re clear on the issue, what can you do?

• Establish what workflows are important – and likely to be required in a remote office environment
• Assess vulnerabilities and risks exposed in remote work environments
• Reduce exposure to data hacks, leakage and breaches
• Provide staff with a consistent print experience – so that they stay happy, productive and ideally, in no need of the service desk

Download a FREE Print Digital Workflow Toolkit to learn more about the role of print in today’s digital workplace. Click here

Want help?

We’re here. Our seasoned document experts have experience not only with printers but workflows, customer experience and business productivity. They’re also well versed in the latest in security – both how to establish it, and the issues that are most likely to breach through print.

How will we help? First, we’ll assess your current print processes - reviewing the paper, process and digital elements, as well as your unique business environment. These will help us better determine what workflows might require adjustment, and how you can give your staff that “in-office” experience at home.

Then, we’ll look at your existing print infrastructure to assess any security vulnerabilities where your staff are working -at the office and at home.

Every environment is different, but a thoughtfully established print program considers staff regardless of where they happen to work. Providing them with the independence and capability they want… while providing your business with the productivity and efficiency you need.

Curious? Get in touch. We’re here and we’re ready to help you make your print work for you.